By following the steps outlined below, much of the work that must be submitted will already have been completed by your campus.

As a follow-up to your evaluation efforts, create a written report that outlines all activities and documents that were completed throughout the academic year. Compiled in a three-ring notebook format, this report will be an extremely valuable tool for planning NCAAW activities for the following year. Be sure to include samples of artwork, promotional materials, media coverage and evaluation summaries. This way, you not only have created a permanent record of your efforts, but you can easily show your program to administrators, potential funders - and you can use it as a recruitment tool for future committee members. The next step is to take this information and apply for recognition.

AWARD
Grants will be awarded to three institutions. Each award-winning institution will receive a $5,000 grant and plaque commemorating their achievements. A special thanks goes to the Coors Brewing Company for sponsoring these awards on behalf of the Inter-Association Task Force.

JUDGING CRITERIA
Entries will be judged on the total number of points scored in the following areas:
comprehensiveness of year-round alcohol education programming, support for NCAAW, significant use of evidenced-based approaches in prevention efforts, breadth of participation/collaboration and evaluation. Please keep these emphases in mind as you complete your NCAAW planning and activities for the 2005-2006 academic year. It is not necessary to score points in every category to be eligible to win.

NEW in 2005-2006
Award winners from the past three years who apply will be entered into a “Winners Circle” and will compete against each other for one of three awards. The other two awards will go to other colleges or universities that score highest overall based on the review criteria. The criteria were designed to reflect programs that are having an impact.

Application documentation outlining the review criteria cannot exceed 15 pages total. However, you may include up to five pages of support materials such as photographs of events and copies of ads and articles from local and campus media.

Items to include for contest entry:

1. Cover letter with philosophy of substance abuse prevention approach
2. One-page executive summary of program
3. Goals and objectives
4. Planning timeline
5. List and description of events before, during and after NCAAW
6. Publicity samples (e.g., posters, newspaper ads, buttons, etc.)
7. Budget
8. Funding Sources
9. Who planned
10. Who attended
11. Publications
12. Photos/Videos of events
13. Results/program significance: Short term? Long term?
14. Two letters of reference from campus and/or community officials not directly involved in your institution’s program
15. 100-word program summary to be used in publications if chosen as a contest winner
16. Name of Your Organization Contact/Title/Email/Phone
17. Miscellaneous items (e.g., cups, t-shirts, key chains, etc)

Institutions may receive points in the following review areas:

1. Comprehensiveness of Year-Round Program - 5 points
   First, please provide a complete list of your year-round prevention (education) activities. Then use the following questions to prompt a description of your program: What does the overall scope of your campus prevention program look like? Does your year-round program involve intervention (peer counseling, mentor programs) or referral components? Does it include social and interactive programs that support non-drinkers and responsible use? Are there awareness campaigns that focus attention on alcohol abuse prevention and related topics? Briefly describe each activity and the process used to motivate involvement in planning and implementation. Were the activities innovative?
   
   
2. Foundation for NCAAW Programs - 5 points
   Who was invited to participate in planning and implementing NCAAW? What was your schedule of events and levels of participation for each program? Were student organizations, faculty, staff administrators, parents, alumni, and members of the local community involved in some way? How were events publicized? Did your NCAAW program reach beyond the campus community (e.g., local high school)? What impact did your NCAAW have? Did your events receive local and campus media coverage?
   
   
3. Use of Evidenced-Based Approaches in Designing Prevention Programs – 5 points
   In what ways did your programs utilize evidenced-based methods and strategies, for which evidence of effectiveness has been documented, in looking at alcohol abuse prevention issues? What model or methods did you use to design your strategies? Did your programs utilize a social norms approach in looking at alcohol abuse prevention issues? What data did you use to design your messages? What media avenues were used to promote your program to the campus community? What stakeholders were involved in developing and implementing the prevention efforts? What was the campus reaction to these efforts? How did you collect feedback about your prevention activities? Did these activities receive local and campus media coverage? What was your method for gathering data to prove effectiveness of your programs?
   
   
4. Breadth of Participation/Collaboration - 5 points
   What year-round prevention activities became a vehicle for campus collaboration with other organizations, offices, departments, and local agencies? Because of your program efforts, did you see positive results, policy changes or changes in actual behavior patterns? Did key campus offices or leadership organizations on your campus recognize your efforts? Have your events and outreach efforts expanded the agenda to promote health and wellness issues on campus?
   
   
5. Evaluation - 5 points
   How have you evaluated your events and year-round program efforts? Give specific examples of how you collected information from students on your campus about making safer decisions about abusive behavior. What additional programs or information would interest participants during the rest of the year? Is this information available in summary form?
   

DEADLINES
Submit the application information outlined above, along with appropriate support material, by Monday, April 3, 2006 to:

National Collegiate Alcohol Awareness Week
c/o Dr. Herbert Songer
Vice President for Student Affairs
Fort Hays State University
600 Park St.
Hays, Kansas 67601-4099
PH: (785) 628-4277
FAX: (785) 628-4113
E-mail

Submitted applications become property of the Inter-Association Task Force on Alcohol and Other Substance Abuse Issues and will not be returned unless specific arrangements are made ahead of time. Decisions will be made and winners notified by July 1, 2006.